How to write a Thank you E-mail to your boss with 5 samples

In this post, you will be equipped with the necessary dos and don’ts when writing a thank you email to your boss alongside few samples to give you a head start as to what is required.

Writing a thank you email to your boss may be demoralizing as you think your skills and ability to work well will be judged via your business communication skills. Moreover, the simple fact that you are writing your boss would usually send a ‘be careful’ signal, but you don’t have to be frightened or take extra precaution, rather, you should write simple words and sentences with a touch of professionalism.

In W.C Field’s words, attitude is more important than appearance, giftedness or skill. This simply means that, sometimes, your attitude at the place of work can keep you there longer than your skill will. An appreciative attitude can make your boss retain you when a decision to lay-off is being taken, that way, your attitude will have paid-off while you are unaware. For these reasons and more, you should be equipped with the tips, tricks, and techniques required to win your boss’ heart, and one way to do that is to communicate with him flawlessly.

In this post, you will be equipped with the necessary dos and don’ts when writing a thank you email to your boss alongside few samples to give you a head start as to what is required.

Firstly, when writing a thank you email to your boss, your goal should be reflected in the first paragraph. You want to ensure that the right words are used so that the receiver is already elated to continue reading, especially because it’s one which projects your appreciation of his or her help with whatever it is he is being thanked for. When your boss or supervisor has done something for you that you either expected or did not expect, you should send a thank you email to your boss. Even when it seems like it was his duty, showing your appreciation in writing, alongside an oral message is going an extra mile any boss will not reject; infact he will be more endeared towards you.

Secondly, when writing a thank you email to your boss, keep your message short and straightforward, hit the nail on the head by expressing your gratitude about his role and the company at large. Thereafter, if necessary, summarily comment on your future working relationship.

Lastly, always remember that writing a thank you email to your boss doesn’t have to be when you feel he deserves it, but when he does something worthwhile. Irrespective of your grievances or reservations, you must take on this attitude at work to set yourself apart from other employees. A wise employee knows that pleasing his boss is one of the best characters to possess and exhibit. In a nutshell, a thank you email to your boss, manager or supervisor can positively impact your working relationship in ways you cannot imagine.

I am grateful for all your support from the time I started working in this company until this present moment. You have been extraordinarily supportive and helpful, that it gives me great joy to be part of your team.

Whilst I took on my first project, you did not hesitate to give me all that I needed, including encouraging me when I felt the need to cave in. Rather than treat me harshly as I feared you would, you helped me understand that the phase was temporary and I was soon going to get a hang of it. Were it not for your gentle but firm proposition towards me, I wouldn’t be where I am today.

Working with you has been an enjoyable experience, to say the least; I have learned and grown so much. As opposed to fearing daily work routine, I always look forward to coming to work because I know I have a boss who has my back always. Indeed, you are the best boss anyone can wish for.

I am beyond overwhelmed for the promotion given to me by the company, but what is more exciting is the fact that you recommended me for the promotion and allowed me to move up the ladder of success. In all honesty, I cannot say I merit it by my works alone because you have helped me get to where I am today and moreso, you believed in me that I was suitable for the new position.

Words fail me to know how much to thank you for your patience throughout the previous years, and for granting me every support in preparation for this new role. I rest in the knowledge that I will continue to have your mentorship, guidance, and support as I embark on the new projects assigned to me in this position.

Thank you Email to Your Boss Appreciating them for Speaking Opportunity

I am so elated that you entrusted me with such great project to speak at I.D Conference Center to project our new products in a bid to propel our company to prospective clients. As you are aware, I have looked forward to taking on speaking opportunities but never got one until now. Hence, I am extremely thrilled to learn that you are giving me the platform to showcase my skills even though it’s my first time.

How to create the best subject lines:

A subject line might seem like an almost insignificant part of a thank you email, yet, it is the most crucial aspect. After all, whether the receiver opens the email or not depends on the subject line in any case.

Make them brief

According to Litmus, 54% of people use mobile devices to open emails. So it implies that the subject line needs to be brief, to the point, and skillfully written. Keep in mind to first use the most pertinent words.

Remember that subject line represents what your intention is to your audience. So, you must wrap it into short and meaningful subject line within 5-8 words. The idea of adding emoji is a perfect hit for your informal event. Despite making the subject lines catchy, it will create a memorable inbox for your audience. Remember that emoji won’t suit with every occasion, use it only for informal event.

Before you create your thank you post-event email, you should first know what is your intention, is it purely a general thank you email or specific thank you email. Make them precisely, so that your recipient gets your point.

“Your assisting in Wildlife Caretaker is Valuable, Thanks!”

“Thanks for bringing such big differences!”

The 2 examples above represent a specific event, volunteer event, in your thank you email subject. You can mention your event and what the role of your attendee is in your event.

“Hi Claire, thanks for attending our event”

This one is the kind of that general template people will use. To make it special for your recipient, you can mention their name to make it more personal.

Start your writing with gratitude in the first line. Before you write down the line, you can’t forget the greeting. Back to the first sentence, you can add one to two sentences which mention your gratitude there. You can also mention your event’s name to make it more detail This thank you note will give the specific information about what thing you are thanked for. Then, your attendee starts to feel appreciated after reading the first line.

“Dear Mr. Wang,

Thank you for taking the time for our monthly meeting today. I really appreciate your advice, hard work, and productivity.”

And for the less formal occasion you can go with,

“Hi Emma!

Thanks so much for coming to my birthday party this weekend. I had such a great time with you!”

After expressing your thank you note, next, you can add some additional information of your event whether it is a summarize or result of your event or your attendee’s contribution given.

“I am happy to report that we’ve reached the amount of fund to provide food for our friend and family in Africa. It’s enough to feed 500.000 children and adult who are suffering from hunger. Your contribution gives a valuable difference for world”

You can take a look for that part of fundraising body email. By mentioning the result of your event and give a little mention of the contribution of your participant. Moreover, it will draw a clearer message for them about what your post-event look like.

What is the meaning of an event if it can’t be a continues event? Some of event need to be hosted continuously. To grab your previous attendee’s attention to your future event, you can ask for feedback about what exact event people want to attend in the future.

“Kindly share your feedback about our “Modernization and Expansion of Gold and Silver Mining Projects in Latin America” webinar here [LINK] and help us to improve our event in the future. Your feedback is precious for us.”

The recipient should be familiar with your name

If you don’t want your Email to be mistaken for spam, make sure the recipient knows the sender’s name. Another point to remember is, avoid including a “no reply” in the title. It may backfire in many places. Firstly, people may not read it at all since they won’t be able to reply. Secondly, getting a robotic thank you note might dishearten the recipient.


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